Privacy Policy

1. Introduction & Scope

Welcome to The Estimation Company, a premier quantity surveying and cost estimation firm operating as a division of the Kadamban Group. We respect your privacy and are committed to protecting your personal data, project files, and architectural designs. This Privacy Policy details how we collect, process, secure, and delete your information when you interact with our website, request estimations, or engage our cost consultancy services.

2. Information We Collect

We collect information to provide precise and professional material takeoffs. The types of data we gather include:

• Identity & Contact Information: Name, organization/company, phone number, email address, and billing details.
• Project Files & Blueprints: Architectural blueprints, structural layouts, CAD files (.dwg), PDF documents, site photos, and technical specifications that you upload via our quote request forms or email to us.
• Site Coordinates: Municipal address details, location dimensions, built-up areas, and plot specifications.
• Technical & Analytical Usage Data: IP addresses, browser types, cookie identifiers, and device details collected via analytics platforms.

3. How We Process & Use Your Information

We process your data strictly on a lawful basis for the following business purposes:

• To prepare precise Bills of Quantities (BOQ), material takeoffs, and labor/material cost estimations.
• To respond to your inquiries, schedule consultation calls, and provide customer support services.
• To send transaction documents, invoices, service update notices, and administrative alerts.
• To optimize and secure our website infrastructure, preventing fraud and monitoring platform performance.

4. Intellectual Property & Blueprint Protection

We understand that architectural blueprints, layouts, and engineering designs represent critical proprietary intellectual property. We have established rigorous safety protocols to safeguard these files:

• Staff NDAs: All our quantity surveyors, civil estimators, and project managers operate under legally binding Non-Disclosure Agreements (NDAs).
• Access Controls: Project files are shared only with the specific engineering team assigned to prepare your takeoff.
• Local Data Integrity: Uploaded CAD and blueprint files are never shared, leased, or distributed to competitors, marketing vendors, or outside suppliers.

5. Data Storage, Security & Retention

We employ modern industry-standard security metrics (including SSL/TLS encryption for transit and secured database environments) to protect your files against unauthorized access, loss, or alteration. We retain personal and project data only as long as necessary to complete the estimation services, meet tax or legal requirements, or resolve outstanding account payments. Clients can request the immediate deletion of their CAD and design files upon receipt of the final BOQ deliverable.

6. Cookies & Web Tracking

Our website uses cookies and similar tracking identifiers to manage user preferences, enable service features, and analyze website traffic. You can adjust your browser settings to refuse cookies, but this may affect your ability to submit takeoffs or utilize specific contact forms.

7. Third-Party Disclosures

We do not sell, trade, or otherwise transfer your sensitive blueprints or contact data to external parties. This does not include trusted hosting partners or system developers who support our platform operations, under strict agreements to keep all such data confidential. We will release information only when required to comply with Indian laws or enforce our service terms.

8. Your Legal Rights

As a data subject, you have the right to request access to the information we hold about you, request corrections to incorrect entries, restrict or object to data processing, or request the clean removal of your blueprint records from our archives.

9. Policy Contact Details

For privacy questions, to submit formal data deletion requests, or to register compliance inquiries, please write to: